Tuesday, January 15, 2019 
City Chambers, 3600 Tremont Road 

 	I. 
II. 	Meeting Called to Order/ Roll Call 
Additions to/Approval of Organization and Regular Meeting Agenda 	
 	III. 	Pledge of Allegiance 	
 	IV. 	Treasurer will administer the Oath of Office to newly elected Board Members 	
 	V. 	Election of Board of Education Officers -  	
 	 	A.	Election of Board of Education President 	
 	 	 	The newly elected President will begin to preside over the meeting 	
 	 	B.	Election of Board of Education Vice President 	

5:45pm – Organization 

 

 

 	VI.	Organization Procedures 	 
 	 	A.	Establishing Meetings for 2019 — Exhibit VI-1 	 
 	 	B.	Resolution Establishing Service Fund 	 
It is recommended the board of education establish a service fund beginning each year, in an amount up to 
$20,000.00 for fiscal year 2019 and fiscal year 2020, to provide for board members' expenses in accordance with Section 3313.15 O.R.C. 
 	 	C.	Membership in the Ohio School Boards Association 	 
 	 	 	It is recommended that the board of education renew its membership in Ohio School Boards Association (OSBA)      
 	 	D.	Membership in Legal Assistance Fund 	 
Whereas, the Upper Arlington City School District board of education wishes to support the efforts of other boards of education to obtain favorable judicial decisions and, 
 
Whereas, the Ohio School Boards Association Legal Assistance Fund has been established for this purpose, 
 
Therefore, the board hereby resolves to join the OSBA LAF for 2019 and directs the treasurer to pay to the LAF 
$250.00.  [Pursuant to R.C. Section 3313.171] 

Addendum:	Organization and Regular Board Meeting — Tuesday, Januay 15, 2019 — 6:00pm Location:	City Chamber Offices, 3600 Tremont Road
Consent Agenda – The Superintendent recommends the following item for action:

Human Resources

Other Staff
Appointment of Other Staff

Name	Position	Rate of Pay	Effective Date	
Stephanie Collins	EMIS Coordinator	$34.86/phour	02/01/2019	
7.	Supplemental Contracts

Position	Employee	School	Amount	FTE		
Head Football Coach	Jeremey Scally	UAHS	$8,712.00			

OSBA Annual Business Meeting
It is recommended by the treasurer that the board of education appoint a delegate and alternate to represent the district at the Ohio School Boards annual business meeting on November 11, 2019
OSBA Delegate: Carol Mohr OSBA Alternate:  Stacey Royer
Resolution for Waiver of Reading Minutes
Board Policy provides that each board member receive a copy of the previous meeting's minutes prior to voting on their acceptance. Accordingly, it is not necessary for the treasurer to read the minutes of previous meetings prior to approval by the board.

It is recommended that the board of education, in accordance with Section 3313.26 O.R.C., waive the reading of minutes from previous meetings.

Resolution Adopting a Standing Authorization for the Board President for the Calendar Year 2019
To enable the district to process State and Federal grant applications in a more timely and expedient manner, it is recommended that the board president be authorized to sign all grant applications, which require the president's signature, without seeking prior board approval.
Resolution Adopting Standing Authorizations for the Treasurer/CFO for the Calendar Year 2019
To enable the treasurer/CFO to carry out necessary duties involving operations, finances, and purchasing; it is recommended that the board of education grant the following standing authorizations for calendar year 2019:
Advances on Tax Settlements Advances on Tax Settlements

The treasurer/CFO is hereby authorized to secure advance payments from the County Auditor when funds from property taxes are available and payable to the school district.
Investment of Interim and Inactive Funds
The treasurer/CFO is hereby authorized to invest interim and inactive funds in permissible
investments pursuant to Section 135.14, O.R.C., Section 135.13, H.B. 384, and Board Policy. This includes investing up to forty percent (40%) of interim funds in commercial paper notes and bankers acceptances as defined by Board Policy 6144.
Appropriation Modifications
The treasurer/CFO is hereby authorized to make appropriation modifications between fund accounts with these modifications being reported to the board of education for approval.

Payment of Bills and Payrolls
The treasurer/CFO is authorized to pay all bills and payrolls within the limit of the appropriation resolution as bills are received and when merchandise has been certified as received in good condition by the superintendent or his designee.

Advancement of Funds
The treasurer/CFO is authorized to advance monies from the General Fund to other funds in anticipation of future receipts. When the anticipated money has been received, the advance will be returned to the General Fund.

Establishing Bank Accounts
The treasurer/CFO is hereby authorized to establish the banking accounts he deems necessary to properly account for district funds providing that said accounts are within the limits established in the depository contracts with the banking institutions.

Authorize Signatures on Checks
The treasurer/CFO is hereby authorized to sign all checks drawn on bank accounts of the school district as provided for in Section 3313.08 O.R.C.
Authorize Public Records Training
The treasurer/CFO, assistant treasurer or newly elected board member is hereby authorized to represent the board of education as their designee for public records training as required by House Bill 9.
Appointment of Tax Incentive Review Council Representative

The treasurer/CFO or assistant treasurer are hereby authorized to represent the board of education on the City Of Upper Arlington -- Tax Incentive Review Council.

I.

Resolution Adopting Standing Authorizations for the Superintendent for the Calendar Year 2019
To enable the superintendent to carry out necessary duties involving operations, it is recommended that the board of education grant the following standing authorizations for calendar year 2019:
1.	Approval of Leaves of Absence
The superintendent is hereby authorized to approve unpaid employee leaves of absence as appropriate, consistent with the provisions of the Negotiated Agreements pertaining to district employees.

2.

Approval of Board of Education's Designee for Appeals of Student Suspensions and Expulsions
The Board of Education hereby authorizes the treasurer/CFO to designate a law firm or an agency as its designee for student suspension and expulsion appeals. Unless the Board takes action to reverse or modify the decision of the designee, the decision will be deemed approved thirty days following the date of the decision.  Immediately after the thirtieth day, the treasurer shall deliver by certified mail to the parents and student either the designee’s decision or the Board action reversing or modifying the decision.

3.

Approval of Tuition Waivers for Students for Reasons Specified in the Ohio Revised Code
The superintendent is hereby authorized to approve, as appropriate, for the board of education, waivers of tuition for students for the permissive and required reasons specified in the Ohio Revised Code.

Approval of Administrators' Daily, Weekly, Monthly or Annual Work Schedules
The superintendent is hereby authorized to alter the daily, weekly, monthly, or annual work schedules of administrative personnel, as he deems necessary, to carry out the official duties of the district.
Approval of Superintendent Authorization to Accept Resignations
The superintendent is hereby authorized to accept resignations which have been submitted by employees during times when this Board is not is session, subject to ratification by this Board; provided however, that upon ratification by this Board, such resignations shall be deemed effective as of the date and time of the Superintendent’s acceptance.

Approval of Superintendent to Make Offers of Employment Pending Board Ratification
To authorize the superintendent to make offers of employment, during periods when this Board is not in session, directly to candidates for either teaching or nonteaching positions on behalf of this Board, and to acknowledge acceptance of such offers on behalf of this Board, subject to successful background checks and receipt of necessary documentation, and a subsequent vote of ratification by this Board; provided however, that upon ratification by this Board, the employment shall be deemed effective as  of the date and time of the employee’s acceptance of the superintendent’s offer. Nothing in this resolution shall require the Board to employ or continue to employ an individual who has not provided a criminal records check satisfactory to the Board or who has not satisfied any other prerequisite to employment created by law or Board policy. The authorization provided by this resolution shall remain in effect until withdrawn by formal action of the Board.

J.

Resolution Adopting a Standing Authorization for the Chief Operating Officer/COO for the Calendar Year 2019
Approval to authorize the chief operating officer/COO to solicit bids for capital improvement projects and to establish dates for the first published advertisement and bid opening.

Other Resolutions

1.

Resolution to Seek Notification from Tax Commissioner About Application for Exemption from Taxation for Property Located Within the District  —  Exhibit K-1

2.

Resolution Authorizing Legal Counsel to Investigate Valuations of Commercial Property
—  Exhibit K-2

3.	Resolution authorizing Treasurer/CFO and/or Chief Operating Officer/COO to serve as Purchasing Agent
To authorize the treasurer/CFO and/or chief operating officer/COO to serve as purchasing agent to initiate contracts with vendors relating to supplies, services, repairs and equipment availability, invoices, purchase orders and contracts consistent with the procedures and monetary limits found in Administrative Guideline. The Board of Education desires that these duties be performed in a timely manner. The Board of Education authorizes the treasurer/CFO and/or chief operating officer/COO to act as purchasing agent and dispenses with the adoption of resolutions authorizing purchases and approving warrants for the payment of any claim from school funds, as permitted by Ohio Revised Code Section 3313.18, to the extent provision therefore is made in the Board’s annual appropriations resolution.

Special Assignments of Board Members Special Assignments:
Upper Arlington Community Improvement Corp., 1-year appointment, expires end of 2019:  Nancy Drees

Ohio School Boards Association Legislative Liaison, 1-year appointment, expires end of 2019:  Carol Mohr
PTO Presidents’ Council Liaison, 1-year appointment, expires end of 2019:  Stacey Royer

d.

Upper Arlington Education Foundation Board of Trustees, 1-year appointment, expires end of 2019:
Robin Comfort
e.	OSBA Student Achievement Liaison, 1 year appointment, expires end of 2019: Carol Mohr
6:00pm - Regular Meeting
Approval of Minutes — Exhibit VII-1 and VII-2
Communications to the Board
Co-Presidents, Upper Arlington Education Association
President, OAPSE, Chapter 201
Public Participation — 30 minutes maximum
The Upper Arlington Board of Education is pleased to welcome community members and reserves times for public participation during each of its regular meetings. Public participation sessions are conducted according to Board Policy 0169.1, which states, in part:
Public participation shall be permitted as indicated on the order of business (agenda);
Attendees must register their intention to participate in the public portion of the meeting upon their arrival at the meeting;
Participants must be recognized by the presiding officer and will be requested to preface their comments by an announcement of their name, address, and group affiliation, if and when appropriate;
Each statement made by a participant shall be limited to five (5) minutes duration, unless extended by the presiding officer;
No participant may speak more than once on the same topic unless all others who wish to speak on that topic have been heard;
All statements shall be directed to the presiding officer; no person may address or question Board members individually;
The presiding officer may prohibit comments that are frivolous, repetitive, and/or harassing and interrupt, warn or terminate a participant’s statement when it is too lengthy, personally directed, abusive, off-topic antagonistic, obscene, or irrelevant; and
The portion of the meeting during which the participation of the public is invited shall be limited to thirty (30) minutes, unless extended by a vote of the Board.
Board Policy 0169.1 may be read in is entirety on the district website: www.uaschools.org
Items for Information
Superintendent’s update
Annual report to the Board: Windermere Elementary
Safety update
Treasurer’s update
Consent Agenda  — The Superintendent recommends the following items for action:

Superintendent
Student Field Trips
School	Group	Location	Trip Dates	
UAHS	UA Idea Day Planning	Fairmont Austin; Austin, TX	March 3 – March 7, 2019	
UAHS	UAHS Boys Lacrosse	IMIMG Academy Lacrosse
Bradenton, FL	March 11- March 14, 2019*	
UAHS	UAHS Girls Softball	The Ripken Experience Myrtle Beach, SC 29577	March 10- March 15, 2019	
UAHS	UAHS Boys Lacrosse	Midwest Tournament
Columbus, OH	May 10 – May 11, 2019	
*correction from previously approved date
Accept the decision of the Board’s designee, dated December 20, 2018, to uphold the suspension appeal
Accept the decision of the Board’s designee, dated December 20, 2018, to grant the expulsion appeal
Fiscal
Investment Report for the month ending December 31, 2018 — Exhibit B-1
Financial Statement for the month ending December 31, 2018 — Exhibit B-2
Amend Appropriations by Fund — Exhibit B-3
Purchase in Accordance with O.R.C. 5705.41(D)1

Vendor	Item Purchased	Fund	Amount	
Project Lead the Way	Annual Participation Fee	General Fund	$4,500.00	
Tuition/Fees for the 2019-2020 School Year for Upper Arlington School Age Child Care Program
—  Exhibit B-4
Approve the establishment of fund 027-9017 to account for the owner controlled insurance program (OCIP) claims activity related to district construction projects
Human Resources
Administrative Staff
Acceptance of Retirement/Resignation
Name	Position	Reason	Effective Date	
Robb Gonda	Middle School Principal	Resignation	07/31/2019	
Harold Plant	Director of Operational Services	Retirement	03/29/2019	
Licensed Staff
Leave of Absence
Name	Position	Amount of Leave	Reason	Effective Date	
Jennifer Barrow	Teacher	1.0	Unpaid Childcare	01/10/2019 – 02/15/2019	
Jason Hudson	Teacher	1.0	Unpaid Sick Leave	02/22/2019 – 04/12/2019	

Acceptance of Retirement/Resignation

Name	Position	Reason	Effective Date	
Virginia Barber	Nurse	Retirement	02/15/2019	
Ashley Irskens	Teacher	Resignation	02/15/2019	
Home Instruction Tutors

Name	Position	Rate of Pay	
Andrea Lusk	Home Instruction Tutor	$33.23 p/hour	
Salary/Contract Adjustments

Name	From	To	Step	
Emily Adams	MA	MA+10	11	
Mindy Adkins	MA+20	MA+30	19	
Nancy Babinec	MA	MA+10	16	
Kelly Beck Smith	MA+10	MA+20	13	
Kathleen Boich	MA+10	MA+20	14	
Josh Clemmons	MA+10	MA+20	12	
Aimee Crabtree	MA	MA+10	11	
Michael Donelson	MA+10	MA+20	25	
Nick Droughton	MA+20	MA+30	10	
Emily Fothergill	MA+10	MA+20	9	
Lara Holman	MA+10	MA+20	14	
Mark Johnston	MA+10	Ma+20	28	
Andy Keyes	MA+20	MA+30	23	
Katrina McClain	MA+30	MA+40	16	
Shane McCloskey	MA+20	MA+30	11	
Amy Mumaw	MA+20	MA+30	11	
Jon Parker-Jones	Ma+10	MA+20	25	
Caryn Reynolds	MA+10	MA+20	20	
Lydia Scott	MA+10	MA+20	8	
Ashley Stechschulte	MA+20	MA+30	10	
Nicole VanArsdale	MA	MA+30	9	
Anna Wallace	MA	MA+10	10	
Classified Staff

Initial Appointment

Name	Position	Rate of Pay	Effective Date	
Jarrod Coniglio	Utility Worker	2	01/07/2019	
Kimberly Cordetti	Food Service Cashier	1	01/07/2019	
Suzanne Beachy	Bus Driver	2	01/07/2019	
Thomas Wesley	High School Cook	2	01/07/2019	

Other Staff
Appointment of Other Staff
Name	Position	Rate of Pay	Effective Date	
Joe Blank	Student Worker	$8.50 p/hour	05/29/2019	
Lorraine Clark	Study Hall Aide	$13.30 p/hour	01/07/2019	
Griffin Gillium	Student Worker	$8.50 p/hour	05/29/2019	
Andrew Johnson	Student Worker	$8.50 p/hour	05/29/2019	
Christine Kennedy	Educational Aide	$12.78 p/hour	01/07/2019	
John “Jack” Kamerer	Student Worker	$8.50 p/hour	05/29/2019	
Santiago Mora	Student Worker	$8.50 p/hour	12/17/2018	
Elizabeth Moore	EMIS Transition	$31.32 p/hour	01/03/2019	
Reagan Nolan	Student Worker	$8.50 p/hour	05/29/2019	
Paige Stevenson	Student Worker	$8.50 p/hour	05/29/2019	
Acceptance of Retirement/Resignation

Name	Position	Reason	Effective Date	
Molly Golemo	Educational Aide	Resignation	01/22/2019	
Brittany Gates	Study Hall Aide	Resignation	12/20/2018	
James Hardy	Intramural Supervisor	Resignation	01/18/2019	
Christina Thomas	Cafeteria Aide	Resignation	11/20/2019	
Substitutes

Name	Position	Rate of Pay	Effective Date	
Christopher Trubiani	BECS Substitute Teacher	$95.00 p/day	12/18/2018	
Madeline Graham	BECS Substitute Teacher	$95.00 p/day	12/21/2018	
Volunteers

Name	Position	Building	Supervisor	
Adam Ankrom	Boys Wrestling Coach	UAHS	Matt Stout	
Mark Beebe	Boys Wrestling Coach	UAHS	Matt Stout	
Chase Delande	Boys Wrestling Coach	UAHS	Matt Stout	
Karissa Hartnell	7th Grade Girls Basketball Coach	Jones	Spencer Giese	
Maryssa Herrscher	7th Grade Girls Basketball Coach	Jones	Spencer Giese	
Andrew Mills	7th Grade Boys Basketball Coach	Hastings	Brian Hardesty	
Mary Moore	Girls Cheerleading Coach	UAHS	Chris Hayes	
Supplemental Contracts

Position	Employee	School	Amount	FTE		
Summer Academy Director	Kelly Scott	District	$12,000.00		**	
Summer Reading Coordinator	Andrea Lusk	District	$5,000.00			
Forensic Assistant Advisor	Adele Vergis	UAHS	$1,000.00	.4		
Boys Head Baseball Coach	Sam Clark	UAHS	$4,815.00			
Boys Assistant Baseball Coach	Shane McCloskey	UAHS	$4,092.40			
Boys Assistant Baseball Coach	Kyle Davis	UAHS	$3,129.75			
Girls Head Varsity Lacrosse Coach	Wendy Pinta	UAHS	$8,389.00			
Boys Assistant Track Coach	Dan Rohrs	UAHS	$5,452.85			
**funded through source other than general fund

Pupil Activity Program Contracts

Position	Employee	School	Amount	FTE		
Site Manager	Cooper Erwin	UAHS	$1,600.00			
Site Manager	Cooper Erwin	UAHS	$1,600.00			
Forensic Assistant Advisor	Kevin Lehr	UAHS	$800.00	.3		
Forensic Assistant Advisor	Rose Aly	UAHS	$700.00	.3		
Boys Assistant Tennis Coach	Ralph Walton	UAHS	$2,486.50			
Boys Assistant Tennis Coach	Shelly Savan	UAHS	$3,352.05			
Boys Head Tennis Coach	William Thieman	UAHS	$4,721.00			
Girls Assistant Lacrosse Coach	Kaitlyn Bondy	UAHS	$4,092.40			
Girls Assistant Lacrosse Coach	Sue Stimmel	UAHS	$4,955.60			
Boys Assistant Lacrosse Coach	Sean Turner	UAHS	$5,452.85			
Boys Head Lacrosse Coach	Kyle Olson	UAHS	$6,296.00			
Boys Assistant Lacrosse Coach	Ted Wolford	UAHS	$5,452.85			
Boys Head Track Coach	Bryan Ferres	UAHS	$6,296.00			
Boys Assistant Track Coach	Kevin Bonner	UAHS	$4,955.60			
Boys Assistant Track Coach	Scott Meyers	UAHS	$3,777.80			
Girls Head Track Coach	Latisha Wilder	UAHS	$7,624.00			
Girls Assistant Track Coach	Carrie Burggraf	UAHS	$3,777.80			
Girls Assistant Track Coach	Phillip Wright	UAHS	$4,092.40			
Redaction of previously issued Supplemental Contracts

Position	Employee	School	
Global Language District Co-Department Chair	Karen Ritz	District	
Global Language District Co-Department Chair	Sheri Ettefagh	District	
Board Policies

Number	Policy	
2261.03*	District and School Report Card	
1662*	Anti-Harassment	
*revised policy number from previous board meeting
Professional Services Agreement with Syntero — Exhibit C-1
Operations
Acceptance of Gifts and Donations — Exhibit D-1
Approval to Sell/Dispose/Donate Equipment

Description of asset/quantity	Building	Serial Number	Reason	
Web Programming (18)	UAHS		Out of date	

HITACHI projector (9)	
Graf	103530, 101558, 131,
111323, 103229, 6547,
130772, 5862, 101545	
No longer working (broken)	
Lumens Document Scanner	Hastings	101666	No longer working (broken)	
Lumens Document Scanner	Barrington	111514	No longer working (broken)	
Lumens Document Scanner
(2)	UAHS	110708, 104996	No longer working (broken)	
Lumens Document Scanner	Greensview	111526	No longer working (broken)	
Lumens Document Scanner	Graf	101767	No longer working (broken)	

Page 10

January 15, 2019
2.	Approval to Sell/Dispose/Donate Equipment (continued)
Description of asset/quantity	Building	Serial Number	Reason	
Elmo	Graf	104229	No longer working (broken)	
Cannon Camera	Graf	102864	No longer working (broken)	
Kodak Camera	Graf	115588	No longer working (broken)	

Acer Computer Netbooks (22)	

Graf	104088, 104093,
104211, 104090,
104085, 104084,
104207, 104089,
111485, 104087,
104202, 104206,
104208, 104204,
104209, 104201,
104086, 104212,
104200, 104091,
104203, 104213	

No longer working	
Acer Chromebook	Graf	104214	No longer working	
Macbook (2)	Graf	101066, 100568	No longer working	
Acer Windows	Graf	101720	No longer working	
Apple iMac Intel 21.5 Inch (2)	Graf	112939, 111704	No longer working	
External hard-drive	Graf	3521	No longer working	
iMac (2)	Graf	111704, 110927	No longer working	
iPad (3)	Graf	101670, 104795,
205959	No longer working	
HP Printer	Graf	102239	Broken	
Kodak Playsport	Graf	11244	No longer working	
Battery backup	Graf	101760	No longer working	
Epson scanner	Graf	02G-0113	No longer working	
Other
Adjournment